Loading
Vendors with terms, purchase orders, bills matched against them, vendor credits and debit notes, and payments. Orders can be raised against a project so committed cost is visible before it is billed.
Three-way matching between order, receipt and bill catches the discrepancies that otherwise surface as a query weeks later.
Because the purchase order lives in an email and the bill lives in accounting. Between ordering and invoicing, the commitment exists only in somebody's head.
So the month closes on what was billed rather than what was committed, and a project looks profitable until three orders land in the following month.
Project margin includes committed cost, not only incurred cost. A job that has spent 60% of budget and committed another 30% is visible as such.
Vendor terms sit on the vendor record, so payment runs reflect what was agreed rather than a default.
It does not manage supplier contracts or run tendering. It records orders and what came of them.
There is no automated bill capture from email or OCR. Bills are entered or imported.
Import vendors with terms and open bills. Open purchase orders are worth bringing if you are mid-project; historic closed ones rarely are.
Decide whether orders require approval and at what threshold, before anyone raises the first one.
The ledger, as payables and cost. Inventory, where goods received update stock. Project cost, where the order was raised against a project. That last one is why purchasing sits inside the accounting product rather than beside it.
Vendors with terms, purchase orders, bills matched against them, vendor credits and debit notes, and payments. Orders can be raised against a project so committed cost is visible before it is billed.
Project margin includes committed cost, not only incurred cost. A job that has spent 60% of budget and committed another 30% is visible as such.
It does not manage supplier contracts or run tendering. It records orders and what came of them.
Import vendors with terms and open bills. Open purchase orders are worth bringing if you are mid-project; historic closed ones rarely are.
Fourteen days, every module, no card. Or half an hour with someone who will run it on your own records and tell you where it does not help.