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Because the same bill arrives twice — once by email, once with the goods. Both get entered, both get paid, and the duplicate turns up at year end if at all.
A bill is a vendor's invoice recorded against them, matched to its purchase order and goods receipt, approved, and scheduled to pay on its terms.
Bills are captured against the vendor and checked for duplicates by number and amount. Matching to the order and receipt happens on entry, so only the difference needs a person.
A bill comes in eight per cent over the order. It fails tolerance, routes to the budget holder with the order alongside, and is either approved with a reason or queried before it can be paid.
It will not decide whether a price rise is acceptable. It shows the gap against what was agreed and puts it in front of whoever owns the budget.
Approval posts the liability to the ledger and the cost centre, adds it to payables aging, and places it in the cash flow forecast at its due date.
Yes, forwarded into the workspace and read into a draft for checking.
Yes, by vendor, number and amount, before approval.
Yes. Settlement discount terms sit on the vendor and are applied in the payment run.
Fourteen days, every module, no card. Or half an hour with someone who will run it on your own records and tell you where it does not help.