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Because the advance is agreed in a conversation and remembered by whoever runs payroll. When that person is away, a repayment is missed, and the balance drifts from what either side believes.
Money advanced to an employee, with a repayment schedule deducted through payroll until settled.
The loan is a record with a principal, a schedule and a running balance. Payroll applies the deduction each period automatically and the balance updates.
An advance of one month's salary is repaid over three. Each run deducts a third; the balance is visible to the employee on their payslip and to finance in the ledger.
It does not handle interest-bearing loans or amortisation schedules. These are simple advances repaid in instalments.
Payroll deducts. Books posts the receivable and its reduction. The balance appears on the payslip so both sides see the same number.
The outstanding balance surfaces at offboarding as a settlement item.
Yes, and the pause is recorded rather than being a gap somebody explains later.
Whatever you configure as policy.
Fourteen days, every module, no card. Or half an hour with someone who will run it on your own records and tell you where it does not help.