Loading
Courses, qualifications and certifications sit on the personnel record with dates and expiry. Renewals surface in advance, to the person and their manager, rather than on the day they lapse.
Completion can be recorded manually or by whoever runs the training. Evidence documents attach to the record.
Because they are tracked in a spreadsheet maintained by whoever cared most, and that person changes role. The renewal date passes, and it is discovered when a client asks for evidence or an auditor does.
In regulated and safety-critical work this is not an administrative problem. It is a trading one.
Compliance becomes answerable in a query rather than a fire drill. Who is certified for what, as at a date, including people who have since left.
Delivery can also read it: a project needing a specific certification can be staffed from people who actually hold it.
It is not a learning management system. It does not host courses, deliver content or track progress through a module — it records that training happened and when it expires.
If you need course delivery, keep the LMS you have and record outcomes here.
Import current certifications with their expiry dates first — those are the ones with a deadline. Historic training can follow.
Agree the notice period for renewals before switching notifications on. Too short and it is useless; too long and people ignore it.
Loop can staff against required certifications. Desk can route tickets needing a specific competency. Both read the record rather than a copied list, so somebody whose certification lapsed yesterday stops being eligible today.
Courses, qualifications and certifications sit on the personnel record with dates and expiry. Renewals surface in advance, to the person and their manager, rather than on the day they lapse.
Compliance becomes answerable in a query rather than a fire drill. Who is certified for what, as at a date, including people who have since left.
It is not a learning management system. It does not host courses, deliver content or track progress through a module — it records that training happened and when it expires.
Import current certifications with their expiry dates first — those are the ones with a deadline. Historic training can follow.
Fourteen days, every module, no card. Or half an hour with someone who will run it on your own records and tell you where it does not help.