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Most of this is not the approval. It is the chasing, the calendar and the second entry into payroll.
Counts the administrator’s time only. The employee’s time asking, and the manager’s time deciding, are real but harder to attribute honestly.
It estimates the annual cost of administering leave manually: the requests, the approvals, the balance queries, the corrections and the year-end reconciliation.
The result is usually surprising, because each individual transaction is small and nobody adds them up.
Enter headcount, average requests per person per year, and roughly how long each request takes across everybody who touches it — the requester, the approver and whoever maintains the record.
Add the balance queries. On most teams these outnumber the requests.
It will not include the cost of a dispute, which is rare and expensive.
It also assumes your current process is roughly consistent. If leave is administered differently in three departments, run it three times.
The output is hours per year and a cost at whatever rate you enter. The larger figure is usually the queries rather than the approvals.
The error cost is separate and harder to estimate — carried-over days that should have expired, or accrual that was calculated wrongly for a part-year joiner.
Anyone asking how many days they have left, however they ask.
Yes — it is often the most expensive time involved.
No.
Half an hour on your own figures, and an honest answer about the parts Treepie does not improve.